Board of Trustees
Regular Meeting
February 20, 2018 7:00 PM
McCullough Room
AGENDA
I. Call to order, roll call, and determination of quorum {1}
II. Pledge of Allegiance {1}
III. Reading of the Mission Statement {1}
IV. Public Comments, Correspondence, and Communications.
INFORMATION {20}
a. Public Comments
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues,
not to exceed 3 minutes. Those who want their remarks to be added to
the Board record must provide a copy to the Board Secretary prior to
speaking.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Other.
V. Consent agenda (Any trustee may remove items from the consent agenda
for separate action by the Board.) ACTION {2}
a. Secretary’s report. Approval of minutes of the Regular Meeting
January 16, 2018.
b. Monthly financial report for December 2017.
c. Approval of payrolls for January 2018.
d. Approval of bills payable for February 2018.
e. Patron suggestions from January 2018.
f. Board Policies for approval:
i. 1001 Bylaws
ii. 1053 Recording Board Meetings
iii. 3005 Confidentiality
iv. 3013 Library Card
v. 4010 Friends of the Library
g. Personnel Policy for approval: 526 Cell Phone Usage
h. Personnel Policy for elimination: 504 Use of Phone and Mail Systems
MOTION: THAT THE CONSENT AGENDA BE APPROVED AS
PRESENTED.
VI. Item(s) removed from consent agenda, if any. ACTION {5}
VII. President’s report. INFORMATION {1}
VIII. Reports of other trustees. INFORMATION {5}
IX. Reports of the standing committees. INFORMATION {2}
a. Committee of the Whole—Meeting of February 6, 2018
i. General and Personnel
ii. Finance
iii. Policy
b. Finance Committee – Auditor Search
X. Executive Director’s report for January 2018. INFORMATION {5}
XI. Unfinished business.
a. Board self-evaluation update. INFORMATION {20}
XII. New business
a. Policy 3020 Circulation. ACTION{5}
MOTION: THAT POLICY 3020 CIRCULATION BE
APPROVED AS PRESENTED.
b. Policy 3023 Fines and Fees. ACTION{5}
MOTION: THAT POLICY 3023 FINES AND FEES BE
APPROVED AS PRESENTED.
c. Engagement of a new auditor. ACTION{5}
MOTION: THAT THE BOARD ACCEPT THE PROPOSAL OF
EDER CASELLA & CO. FOR FOR AUDIT SERVICES FOR A
THREE (3) YEAR ENGAGEMENT.
d. Editing of January 16, 2018 regular meeting videorecording. ACTION
{10}
MOTION: THAT DUE TO THE MENTION OF PERSONAL
INFORMATION ABOUT A TRUSTEE DURING THE
ANNOUNCEMENTS AT THE CLOSE OF THE MEETING, THE
INFORMATION BE EDITED OUT OF THE RECORDING OF THE
JANUARY 16, 2018 MEETING.
e. Board Development: “The Dangerous Myth about Libraries” video.
INFORMATION {15}
f. Other potentially actionable items: Agenda items March 2018 Regular
Meeting. ACTION {5}
i. Safety/security strategic plan update
ii. Other
XIII. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum.
Individuals may introduce themselves and speak on any library issues,
not to exceed 3 minutes. Those who want their remarks to be added to the
Board record must provide a copy to the Board Secretary prior to
speaking.
XIV. Announcements {5}
a. By the chair
i. Communications to the public
ii. Upcoming calendar
1. Next Committee of the Whole: Tuesday, March 6, 2018,
7:00 p.m.
2. Next Regular Board Meeting: Tuesday, March 20, 2018,
7:00 p.m.
3. Friends of the Library meeting: Thursday, February 22,
2018, 1:00 p.m.
4. Bingo in the Books: Friday, March 16, 2018, 6:30 p.m.
b. By other trustees or the director
XV. Adjournment. ACTION { <1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 129 minutes}