Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Anne Linsdau-Hoeppner Tom Colwell, Vice President Kathleen Kettman Andrea Farr Capizzi, Treasurer George Kotsinis Bonnie Sutton, Secretary Regular Board Meeting Tuesday, February 20, 2018 McCullough Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the Meeting to order at 7:00 p.m. Trustees present: Beckwith, Farr Capizzi, Kettman, Kotsinis and Linsdau Trustees absent: Colwell and Sutton Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Noreen Reese and Jan Marsh. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Public Comments, Correspondence and Communications a. Public Comments. None. b. Written. None. Vice President Colwell arrived at 7:01 p.m. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting February 20, 2018– Page 1 of 5  President Beckwith moved and Trustee Linsdau seconded to allow Secretary Sutton to join the meeting remotely. Motion carries on a voice vote. Absent: Sutton Consent Agenda a. Secretary’s report. Approval of minutes of the Regular Meeting January 16, 2018. b. Monthly Financial Report for December 2017. c. Approval of payrolls for January 2018. d. Approval of bills payable for February 2018. e. Patron suggestions from January 2018. f. Board Policies for Approval: i. 1001 Bylaws ii. 1053 Recording Board Meetings iii. 3005 Confidentiality iv. 3013 Library Card v. 4010 Friends of the Library g. Personnel Policy for approval: 526 Cell Phone Usage h. Personnel Policy for elimination: 504 Use of Phone and Mail Systems Vice President Colwell removed item a. Secretary’s Report from the Consent Agenda President Beckwith removed item f. ii. Board Policy 1053 Recording of Board Meetings from the Consent Agenda. This Policy 1053 will be carried at New Business item d. Editing of January 16, 2018 Regular Meeting video recording. Trustee Kettman moved and President Beckwith seconded that the Consent Agenda be approved minus items a. and f. ii. The motion carried on a voice vote. Items(s) removed from Consent Agenda Trustee Linsdau moved and President Beckwith seconded to approve the minutes of the Regular Meeting January 16, 2018 as presented. The motion carried on a voice vote. Abstain: Colwell Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting February 20, 2018– Page 2 of 5  President’s Report President Beckwith presented a written report at the meeting. Reports of Other Trustees Trustee Kotsinis attended the “Climate Change: Past and Present” presentation held at WNPL on January 31, 2018. He also attended the ILA President’s Day Legislative Breakfast with Executive Livergood on February 19, 2018. Reports of Standing Committees a. Committee of the Whole – Meeting of February 6, 2018 i. General and Personnel ii. Finance iii. Policy b. Finance Committee – Auditor Search Executive Director’s Report for January 2018 Executive Director Livergood presented a written report in the packet. Executive Director Livergood also attended the ILA President’s Day Legislative Breakfast and offered his impressions of the event. Unfinished Business a. Board Self-Evaluation update. Trustees discussed their accomplishments and weaknesses for their self- evaluation 2017. They talked about new goals and improvements for the year 2018. New Business a. Policy 3020 Circulation. Trustee Kotsinis moved and Treasurer Farr Capizzi seconded that Policy 3020 Circulation be approved as presented. The motion carried on a voice vote. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting February 20, 2018– Page 3 of 5  b. Policy 3023 Fines and Fees Trustee Kettman moved and President Beckwith seconded that Policy 3023 Fines and Fees be approved as presented. The motion carried on a voice vote. c. Engagement of a new auditor. Treasurer Farr Capizzi moved and Trustee Linsdau seconded that the Board accept the proposal of Eder, Casella & Co. to audit Financial Statements of WNPL for Fiscal Years ending 2018, 2019 and 2020. The motion carried on a roll call vote as follows: Ayes: Kettman, Farr Capizzi, Kotsinis, Colwell, Linsdau, Sutton, Beckwith d. Editing of January 16, 2018 Regular Meeting video recording. Trustee Kotsinis moved and Treasurer Farr Capizzi seconded that due to the mention of personal information about a trustee during the announcements at the close of the meeting, the information be edited out of the recording of the January 16, 2018. The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Kettman, Kotsinis, Colwell, Linsdau, Sutton Abstain: Beckwith Trustee Kotsinis moved and President Beckwith seconded to approve Policy 1053 Recording of Board Meetings as presented. The motion carried on a roll call vote as follows: Ayes: Colwell, Linsdau, Kettman, Kotsinis, Farr Capizzi, Beckwith Abstain: Sutton e. Board Development: “The Dangerous Myth about Libraries” video. f. Other potentially actionable items: Agenda items for March 2018 Regular Meeting. i. Safety/Security strategic plan update ii. Other. Public Forum. Deputy Director Reese mentioned that Mathew Cordell, Gurnee resident, is the winner of the Caldecott Award. Deputy Director Reese and Diana Sills, Head of the Youth Services Department will try to contact him for an event celebration in the Library. Announcements a. By the chair: i. Upcoming calendar Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting February 20, 2018– Page 4 of 5  1. Next Committee of the Whole: Tuesday, March 6, 2018, 7:00 p.m. 2. Next Regular Board Meeting: Tuesday, March 20, 2018, 7:00 p.m. 3. Friends of the Library meeting: Thursday, February 22, 2018, 1:00 p.m. 4. Bingo in the Books: Friday, March 16, 2018, 6:30 p.m. Adjournment Treasurer Farr Capizzi moved and Trustee Linsdau seconded that the meeting be adjourned. The motion carried on a voice vote. President Beckwith adjourned the meeting at 8:19 p.m. /s/ Bonnie Sutton Bonnie Sutton, Secretary Approved: March 27, 2018 /s/ Celia G. Ornelas Celia G. Ornelas, Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting February 20, 2018– Page 5 of 5