Board of Trustees Regular Meeting April 21, 2020 7:00 PM Warren-Newport Public Library 224 N. O'Plaine Road Gurnee, IL 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Board of Trustees Regular Meeting April 21, 2020 7:00 PM Videoconference Members of the public can attend the meeting by telephone: 312-626-6799 (when prompted, type in the following Meeting ID: 734 2754 4266) Members of the public are encouraged to submit public comments prior to the meeting by by sending an e-mail to rlivergood[at]wnpl.info (substitute an “@” for the [at] in the e-mail address) using “Public Comment” in the subject line. AGENDA I. Call to order, roll call, and determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Consent agenda. (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s Report. Approval of Minutes of the Regular Meeting March 17, 2020. b. Reports of Standing Committees. Committee of the Whole Meeting, April 7, 2020. i. Finance ii. Building & Grounds iii. Summary, Personnel and General c. Monthly financial report for January 2020. d. Approval of payrolls for March 2020. e. Approval of bills payable for February 2020. f. Personnel Policies for approval: i. 514 Visitors in the Workplace ii. 517 Internet Usage MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED VI. Item(s) removed from consent agenda, if any. ACTION {2} VII. President’s Report. INFORMATION {5} VIII. Reports of other Trustees. INFORMATION {5} IX. Executive Director’s reports. INFORMATION {5} a. February 2020 b. March 2020 X. Old business a. Budget planning FY 2020-2021: Capital projects. INFORMATION {15} b. Landscaping project. ACTION {5} MOTION: THAT THE BOARD APPROVE BUDGET CHANGES FOR THE LIBRARY LANDSCAPING PROJECT AS PRESENTED. XI. New business. a. FY 2019/2020 Budget Changes ACTION {5} MOTION: THAT THE BOARD APPROVE CHANGES TO THE BUDGET FOR FISCAL YEAR 2019/2020 AS PRESENTED. c. Resolution 2019/2020-7 Delegation of authority. ACTION {15} MOTION: THAT THE BOARD APPROVE RESOLUTION 2019/2020-7 DELEGATION OF AUTHORITY AS PRESENTED. d. Parking lot ACTION {5} e. Other potentially actionable items: Agenda items May 2020 Regular Meeting. {5} i. Monthly Financial Reports for February ii. Tentative transfer of funds from Expandable Trust to Endowment iii. Other. XII. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIII. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. National Library Week: “Explore a New Chapter at Your Library”, April 19 -25, 2020. 2. Next Committee of the Whole Meeting: Tuesday, May 5, 2020, 7:00 p.m. 3. Regular Board Meeting: Tuesday, May 19, 2020, 7:00 p.m. b. By other trustees or the director. XIV. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 113 minutes} Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.