Board of Trustees Regular Meeting May 19, 2020 7:00 PM Videoconference Members of the public can attend the meeting by telephone: 312-626-6799 (when prompted, type in the following Meeting ID: 828 7597 9583) Members of the public are encouraged to submit public comments prior to the meeting by by sending an e-mail to rlivergood[at]wnpl.info (substitute an “@” for the [at] in the e-mail address) using “Public Comment” in the subject line. AGENDA I. Call to order, roll call, and determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Consent agenda. (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s Report. Approval of Minutes of the Regular Meeting April 21, 2020. b. Reports of Standing Committees. Committee of the Whole Meeting, May 5, 2020. i. Finance ii. Building & Grounds iii. Policy iv. Summary, Personnel and General c. Monthly financial report for February 2020. d. Monthly financial report for March 2020. e. Approval of payrolls for April 2020. f. Approval of bills payable for March 2020. g. Board Policies for approval: i. 1003 Electronic Participation at Meetings MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED VI. Item(s) removed from consent agenda, if any. ACTION {2} VII. President’s Report. INFORMATION {5} VIII. Reports of other Trustees. INFORMATION {5} IX. Executive Director’s report for April 2020. INFORMATION {5} X. Old business a. Budget planning FY 2020-2021: review of latest budget draft. INFORMATION {20} XI. New business. a. WNPL Phased Building Reopening Plan. INFORMATION {30} b. Transfer funds from Corporate Fund to Bond Fund. ACTION {5} MOTION: THAT THE BOARD APPROVE THE TRANSFER OF $176,159.03 FROM THE CORPORATE FUND TO BOND FUND. c. Transfer funds from Expendable Trust to Endowment Fund. POSSIBLE ACTION {10} MOTION: THAT THE BOARD APPROVE THE TRANSFER OF FUNDS FROM EXPANDABLE TRUST TO ENDOWMENT FUND. c. Board Policy 1001 Bylaws. ACTION {5} MOTION: THAT THE BOARD APPROVE POLICY 1001 BYLAWS AS PRESENTED. d. Library Van Purchase. INFORMATION AND POSSIBLE ACTION {15} e. FY 2019/2020 Budget Changes. ACTION {15} MOTION: THAT THE BOARD APPROVE CHANGES TO THE BUDGET FOR FISCAL YEAR 2019/2020 AS PRESENTED f. Other potentially actionable items: Agenda items June 2020 Regular Meeting. {5} i. Ordinance for Regular Meeting Schedule for FY 2020-2021 ii. Ordinance to Transfer to the Special Reserve Fund iii. Adoption of working budget for Fiscal Year 2020-2021 Other. XII. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIII. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. Next Committee of the Whole Meeting: Tuesday, June 2, 2020, 7:00 p.m. 2. Regular Board Meeting: Tuesday, June 16, 2020, 7:00 p.m. b. By other trustees or the director. XIV. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 168 minutes}