Board of Trustees
Regular Meeting
September 15, 2020 7:00 PM
“Virtual Meeting”
The Meeting will proceed without a quorum physically present
Members of the public can attend the meeting by telephone:
312-626-6799 (when prompted, type in the following Meeting ID: 849 4349
2866)
Members of the public are encouraged to submit public comments prior to the
meeting by sending an e-mail to rlivergood[at]wnpl.info (substitute an “@”
for the [at] in the e-mail address) using “Public Comment” in the subject line.
AGENDA
I. Call to order
II. Requirements of the Government Emergency Administration Act (P.A.) 100-
0640) review {1}
III. Verification of clear audio and determination of quorum. {1}
IV. Pledge of Allegiance. {<1}
V. Reading of the Mission Statement. {<1}
VI. Public Comments, Correspondence, and Communications. INFORMATION
{20}
a. Public Comments.
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues, not
to exceed 3 minutes. Those who want their remarks to be added to the
Board record must provide a copy to the Board Secretary prior to speaking.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Other.
VII. Consent agenda. (Any trustee may remove items from the consent agenda for
separate action by the Board.) ACTION {2}
a. Secretary’s Report: Approval of Minutes of Regular Meeting August 18,
2020.
b. Reports of Standing Committees. Committee of the Whole Meeting,
September 1, 2020.
i. Finance
ii. Building & Grounds
iii. Policy
iv. Summary, Personnel and General
c. Monthly financial report for July 2020.
d. Approval of payrolls for August 2020.
e. Approval of bills payable for July 2020.
f. Board Policies for approval:
i. 1053 Recording of Board Meetings
ii. 4005 Volunteers
g. Approval of Personnel Policiy 512 Business Travel Expenses
MOTION: THAT THE CONSENT AGENDA BE APPROVED AS
PRESENTED
VIII. Item(s) removed from consent agenda, if any. ACTION {2}
IX. President’s Report. INFORMATION {5}
X. Reports of other Trustees. INFORMATION {5}
XI. Executive Director’s report for August 2020. INFORMATION {5}
XII. Old business.
a. Library Operations update. INFORMATION {5}
b. Van update. INFORMATION {5}
c. Audit update. INFORMATION {5}
XIII. New business.
a. Approval of Personnel Policy 515 Social Media Usage. ACTION {2}
b. Ordinance 2020/2021-4 Budget & Appropriation for FY 20-21. ACTION
{5}
MOTION: THAT ORDINANCE 2020/2021-4 BUDGET &
APPROPRIATION FOR FY 2020-2021 BE APPROVED AS PRESENTED.
c. Resolution 2020/2021-2 Proclamation Friends of the Library Week.
ACTION {5}
MOTION: THAT RESOLUTION 2020/2021-2 PROCLAMATION FRIENDS
OF THE LIBRARY WEEK BE APPROVED AS PRESENTED.
d. Other potentially actionable items: Agenda items October 2020 Regular
Meeting. {5}
i. Resolution to Determine Estimate of Funds Needed for FY 2020-2021.
ii. Presentation of Audit Financial Statement for FY ended June 30, 2020.
iii. Evaluation of Executive Director.
iv. Review of Per Capita and Equalization Grants requirements.
v. Other.
XIV. Public forum. {15}
The Board of Trustees allows up to 15 minutes for Public Forum. Individuals
may introduce themselves and speak on any library issues, not to exceed 3
minutes. Those who want their remarks to be added to the Board record must
provide a copy to the Board Secretary prior to speaking.
XV. Announcements. {5}
a. By the chair.
i. Communications to the public.
1. Consolidated Election April 6, 2021. Petition circulation packets starts
September 22, 2020, for Warren-Newport Public Library Trustee
Office. Open are: Three seats for 4-Years Full Term (2021-2025) and
One seat for 2-Years Unexpired Term (2021-2023)
ii. Upcoming calendar.
1. Next Committee of the Whole Meeting: Tuesday, October 6, 2020,
7:00 p.m.
2. Regular Board Meeting: Tuesday, October 20, 2020, 7:00 p.m.
3. ILA Virtual Conference: October 20-22, 2020.
b. By other trustees or the director.
XVI. Adjournment. ACTION { <1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 96 minutes}