Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Katherine Arnold George Kotsinis, Vice President Jennifer Cheng Bonnie Sutton, Secretary Anne Linsdau-Hoeppner Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, May 18, 2021 Meeting Room A Call to Order, Roll Call, and Determination of Quorum President Beckwith called the Meeting to order at 7:00 p.m. Trustees present: Arnold, Beckwith, Farr Capizzi, Kotsinis, Linsdau and Sutton. Trustees absent: Cheng. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Kevin Getty, and Noreen Reese. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Public Comments, Correspondence and Communications a. Public Comments. None. b. Written: i. From Lake County Clerk: Abstracts of votes in Official Results Consolidated Election April 6, 2021. Consent Agenda a. Reports of Standing Committees. Committee of the Whole, April 6, 2021: i. Building and Grounds ii. Finance iii. Summary, Personnel and General iv. Policy. Presented at the meeting. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting May 18, 2021– Page 1 of 5  b. Monthly Financial Report for March 2021 c. Approval of payrolls for April 2021 d. Approval of bills payable for March 2021 e. Approval of Board Policies: i. 2005 Investment of Public Funds ii. 3025 Interlibrary Loan f. Approval of Personnel Policies: i. 703 Harassment, Discrimination and Retaliation ii. 718 Problem Resolution iii. 722 Workplace Etiquette iv. 724 Respectful Workplace v. Effective Date and Review/Revision edits Vice President Kotsinis moved and Trustee Arnold seconded that the Consent Agenda be approved as presented. The motion carried on a voice vote. Absent: Cheng Swearing in of Trustees Elected, by the Secretary Secretary Sutton administered the Oath of Office to Trustee-elect Katherine Arnold. Secretary Sutton administered the Oath of Office to Trustee-elect Jo Beckwith. Secretary Sutton administered the Oath of Office to Trustee-elect Andrea Farr Capizzi. Secretary Sutton administered the Oath of Office to Trustee-elect George Kotsinis. Adjournment sine die, (adjournment “without day”, a final adjournment that has the effect of dissolving the outgoing board) President Beckwith moved and Vice President Kotsinis seconded that the meeting be adjourned sine die. The motion carried on a voice vote. Absent: Cheng Seating of the New Board a. Election of President pro tempore, presided over by immediate past president. Trustee Farr Capizzi moved and Trustee Beckwith seconded to nominate Trustee Kotsinis as President pro tempore. The motion carried on a voice vote. Absent: Cheng Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting May 18, 2021– Page 2 of 5  b. Election of Secretary pro tempore, presided over by president pro tempore. Trustee Beckwith moved and Trustee Farr Capizzi seconded to nominate Trustee Sutton as Secretary pro tempore. The motion carried on a voice vote. Absent: Cheng c. Call to order, roll call, and determination of quorum. President Pro tempore Kotsinis called the meeting to order at 7:11 p.m. Trustees present: Arnold, Beckwith, Farr Capizzi, Kotsinis, Linsdau and Sutton. Trustees absent: Cheng. Election of Officers Trustee Farr Capizzi moved and Secretary pro tempore Sutton seconded to nominate a slate: Trustee Beckwith for President, Trustee Kotsinis for Vice President, Trustee Farr Capizzi for Treasurer, and Trustee Sutton for Secretary. The motion carried on a roll call vote as follows: Ayes: Kotsinis, Farr Capizzi, Linsdau, Sutton, Arnold, Beckwith Absent: Cheng Appointment of Chairpersons by New President Finance Committee – Chairperson Andrea Farr Capizzi Building & Grounds – Chairperson George Kotsinis Policy -Chairperson Katherine Arnold General & Personnel – Chairperson Jo Beckwith President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees. At the farewell event for outgoing Mayor Kristina Kovarik, Vice President Kotsinis congratulated newly elected Village of Gurnee Mayor Tom Hood. Executive Director’s Report May 2021 Executive Director Livergood presented a written report in the packet. Executive Director Livergood gave an update on mask requirements and presented the results of a survey of other libraries regarding their latest guidelines for reopening. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting May 18, 2021– Page 3 of 5  Old Business a. Budget update FY 2020-2021. Executive Director Livergood presented a written report in the packet. b. Money market to step certificates of deposits update. Executive Director Livergood presented a written report in the packet. c. Allocate funds for LED lighting Executive Director Livergood gave an oral report. d. Transfer funds from Corporate Fund to Bond Fund Vice President Kotsinis moved and President Beckwith seconded that the Board approve a transfer of $118,125.00 from the Corporate Fund to the Bond Fund to make the June interest payment. The motion carried on a roll call vote as follows: Ayes: Sutton, Linsdau, Farr Capizzi, Kotsinis, Arnold, Beckwith Absent: Cheng New Business a. Secretary’s report: approval of minutes Regular Meeting of April 20, 2021. President Beckwith moved and Trustee Arnold seconded that the Board approve the minutes of Regular Meeting of April 20, 2021as presented. The motion carried on a roll call vote as follows: Ayes: Arnold, Linsdau, Kotsinis, Beckwith Abstain: Farr Capizzi, Sutton Absent: Cheng b. Approval of Board Roster. Trustee Arnold moved and Secretary Sutton seconded that the Board ratify the current board roster for filing. The motion carried on a voice vote. Absent: Cheng c. Signatures cards for officers. President Beckwith gave an oral report. d. Semi-annual review of closed session minutes. President Beckwith explained the review process. Secretary Sutton and President Beckwith will review the closed session minutes and provide a written recommendation for the July Regular Board meeting. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting May 18, 2021– Page 4 of 5  e. Other potentially actionable items: Agenda items for June 2021 Regular Meeting. i. Ordinance for Regular Meeting Schedule for FY 2021-2022 ii. Ordinance to Transfer Money to the Special Reserve fund iii. Adoption of working budget for FY 2021-2022 iv. Board Policies: 1. 2040 Wage Scale 2. 1061 Harassment, Discrimination and Retaliation Public Forum. None. Announcements a. Upcoming calendar i. Library Closure for Memorial Day, Monday, May 31, 2021 ii. Next Committee of the Whole: Tuesday, June 1, 2021, 7:00 p.m. iii. Regular Board Meeting: Tuesday, June 15, 2021, 7:00 p.m. Adjournment Trustee Linsdau moved and Vice President Kotsinis seconded that the meeting be adjourned. The motion carried on a voice vote. Absent: Cheng President Beckwith adjourned the meeting at 7:47 p.m. /s/Bonnie Sutton Bonnie Sutton, Secretary Approved: June 15, 2021 /s/ Celia G. Ornelas Celia G. Ornelas, Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting May 18, 2021– Page 5 of 5