Board of Trustees Regular Meeting January 18, 2022 7:00 PM “Virtual Meeting”

The Warren-Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning. -Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning.— Mission statement approved by the Board of Trustees, December 13, 2005 Board of Trustees Regular Meeting January 18, 2022 7:00 PM “Virtual Meeting” The Meeting will proceed without a quorum physically present. Members of the public can attend the meeting by telephone: 312-626-6799 (when prompted, type in the following Meeting ID: 863 5299 2738) Members of the public are encouraged to submit public comments prior to the meeting by sending an email to rlivergood[at]wnpl.info (substitute an @ for the [at] in the email address) using “Public Comment”in the subject line. AGENDA Virtual Meeting I. Call to order II. Requirements of the Government Emergency Administration Act (P.A. 1000640) review {1} III. Verification of clear audio and Determination of quorum. {<1} IV. Pledge of Allegiance. {<1} V. Reading of the Mission Statement. {<1} VI. Public Comments, Correspondence and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. VII. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes of: 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Warren-Newport Public Library District Board of Trustees Regular Meeting January 18, 2022 Agenda page 2 -Newport Public Library District Board of Trustees Regular Meeting January 18, 2022 Agenda page 2 i. Regular Meeting December 14, 2021 ii. Executive Session Minutes December 14, 2021, to remain closed to the public b. Approval of payrolls for December 2021 c. Approval of bills payable for November 2021 d. Patron Suggestions December 2021 MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VIII. Item(s) removed from consent agenda, if any. ACTION {5} IX. Resolution 2021/2022-4 To Appoint a New Library Trustee. ACTION {5} MOTION: THAT RESOLUTION 2021/2022-4 TO APPOINT CELESTE FLORES TO FILL THE TRUSTEE VACANCY UNTIL THE NEXT REGULAR LIBRARY ELECTION IN APRIL 2023 BE APPROVE AS PRESENTED. X. Swearing in of newly appointed trustee by the Secretary. ACTION {5} XI. Recess for informal acknowledgement of incoming Trustee. ACTION {5} MOTION: TO ENTER INTO RECESS FOR FORMAL ACKOWLEDGEMENT OF INCOMING TRUSTEE. XII. Reconvene Regular Meeting. ACTION {<1} XIII. President’s report. INFORMATION {1} XIV. Reports of other trustees. INFORMATION {5} XV. Executive Director’sreport January 2022. INFORMATION {5} XVI. Old business a. Library operations and mask requirements update. INFORMATION {5} b. Update on small library van lifecycle. INFORMATION {5} c. Approval of Personnel Policy 3013 Library Card. ACTION {5} MOTION: THAT PERSONNEL POLICY 3013 LIBRARY CARD BE APPROVE AS PRESENTED. d. Semi-annual review of Executive Session Minutes. INFORMATION AND POSSIBLE ACTION {5} MOTION: THAT THE BOARD ACCEPT THE SEMI-ANNUAL REVIEW OF CLOSED EXECUTIVE SESSION MINUTES AS PRESENTED. XVII. New business a. Approval of Board Roster. ACTION {2} 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date. Warren-Newport Public Library District Board of Trustees Regular Meeting January 18, 2022 Agenda page 3 -Newport Public Library District Board of Trustees Regular Meeting January 18, 2022 Agenda page 3 MOTION: THAT THE BOARD RATIFY THE CURRENT BOARD ROSTER FOR FILLING. b. Approval of Personnel Policy 503 Vaccinations. ACTION {15} MOTION: THAT PERSONNEL POLICY 503 VACCINATIONS BE APPROVED AS PRESENTED. c. Resolution 2021/2022-5 Authorizing Temporary Allocation of Paid Sick Leave. INFORMATION AND POSSIBLE ACTION {5} d. Approval of Board Policy 2040 Wage Scale. ACTION {2} MOTION: THAT BOARD POLICY 2040 WAGE SCALE BE APPROVED AS PRESENTED. e. Approval of Board Policy 4030 FOIA. ACTION {2} MOTION: THAT BOARD POLICY 4030 FOIA BE APPROVED AS PRESENTED. f. Ordinance 2021/2022-7 Bond Levy Abatement. ACTION {5} MOTION: THAT THE BOARD APPROVE ORDINANCE 2021/2022-7 BOND LEVY ABATEMENT AS PRESENTED. g. Monthly financial report for November 2021. ACTION {5} MOTION: THAT THE BOARD APPROVE THE MONTHLY FINANCIAL REPORT FOR NOVEMBER 2021 AS PRESENTED. h. FY 2022-2023 budget planning process timeline. INFORMATION {5} i. 2022 Board Self-evaluation and goals. INFORMATION AND POSSIBLE ACTION {5} j. Other potentially actionable items: Agenda items for February 2022 Regular Meeting. ACTION {5} i. Board self-evaluation ii. Other. XVIII. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIX. Announcements {5} a. By the chair: i. Communications to the public 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date. Warren-Newport Public Library District Board of Trustees Regular Meeting January 18, 2022 Agenda page 4 -Newport Public Library District Board of Trustees Regular Meeting January 18, 2022 Agenda page 4 ii. Upcoming calendar: 1. Committee of the Whole: Tuesday, February 1, 2022, 7:00 p.m. 2. Next Regular Board Meeting: Tuesday, February 15, 2022, 7:00 p.m. 3. Presidents’ Day North Suburban & Chicago Library Legislative Zoom Meet-up: February 21, 2022, 9:00 -10:30 a.m. b. By other trustees or the director XX. Adjournment. ACTION {<1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 150 minutes} 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.