Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Katherine Arnold George Kotsinis, Vice President Celeste Flores Bonnie Sutton, Secretary Wendy Hamilton Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, October 25, 2022 McCullough Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the Meeting to order at 7:00 p.m. Trustees present: Arnold, Beckwith, Farr Capizzi, Flores, Kotsinis, Hamilton and Sutton. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Smruti Savarkar and Rebekah Raleigh. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Public Comments, Correspondence and Communications. None. Consent Agenda a. Secretary’s report. Approval of minutes of: i. Public Hearing September 20, 2022 ii. Regular Meeting September 20, 2022 b. Report of Standing Committees. Committee of the Whole Meeting October 11, 2022. i. Finance ii. Building and Grounds iii. Policy iv. Personnel v. Summary and General c. Monthly Financial Statements for August 2022  d. Approval of payrolls for September 2022 e. Approval of bills payable for August 2022 f. Patron Suggestions September 2022 g. Approval of Board Policies: i. 2025 Purchasing (Bids-Quotations) ii. 2035 Disposal or Sale of Library Property h. Approval of Personnel Policies i. 116 Job Postings ii. 305 Holidays Vice President Kotsinis removed item b. from the consent agenda. Secretary Sutton removed item a. from the consent agenda. Vice President Kotsinis moved and President Beckwith seconded that the Consent Agenda be approved as amended. The motion carried on a unanimous voice vote. Items removed for the Agenda President Beckwith moved and Trustee Arnold seconded that the minutes of the Public Hearing and Regular Meeting for September 20, 2022 be approved as presented. The motion carried on a roll call vote as follows: Ayes: Flores, Arnold, Hamilton, Farr Capizzi, Kotsinis, Beckwith Abstain: Sutton Secretary Sutton moved and President Beckwith seconded that the reports of Committee of the Whole October 11, 2022 be approved as presented. The motion carried on a roll call vote as follows: Ayes: Arnold, Hamilton, Flores, Sutton, Farr Capizzi, Beckwith Abstain: Kotsinis President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees. None. Executive Director’s Report October 2022 Executive Director Livergood presented a written report in the packet.  New Business a. Board Policy 3070 Food, Drink, and Food Allergies. This policy will be presented for approval at the November Regular Meeting. b. Resolution 2022/2023-3 to Determine the Estimate Funds Needed for FY 22-23. Treasurer Farr Capizzi moved and Vice President Kotsinis seconded that the Board approved the Resolution 2022/2023-3 to Determine the Estimate Funds Needed for FY 22-23, as presented. The motion carried on a roll call vote as follows: Ayes: Hamilton, Flores, Kotsinis, Sutton, Farr Capizzi, Arnold, Beckwith c. Transfer of funds from Corporate Fund to Bond Fund Treasurer Farr Capizzi moved and Trustee Hamilton seconded that the Board approve the transfer of $653,250 from the Corporate fund to the Bond fund. The motion carried on a roll call vote as follows: Ayes: Sutton, Hamilton, Kotsinis, Arnold, Farr Capizzi, Flores, Beckwith d. Executive Director’s Annual Performance Evaluation. President Beckwith gave information to the board regarding the timeline for completion of the survey that Vice President Kotsinis will distribute to Trustees via email. Subsequently Board members will forward their completed surveys to President Beckwith by end of day on October 31, 2022. e. Other potentially actionable items: Agenda items for November 2022 Regular Meeting. i. Annual Audit ii. Annual Levy Ordinance iii. Monthly Financial Reports for September 2022 iv. Year-end bonus for staff v. Continue with the review of Per Capita & Equalization Aid Grant application requirements vi. Treasurer’s report of annual Receipts and Disbursements Public Forum. None. Announcements a. By the Chair: i. Upcoming calendar 1. Next Committee of the Whole: Tuesday, November 1, 2022, 7:00 p.m.  2. Next Regular Board Meeting: Tuesday, November 15, 2022, 7:00 p.m. Adjournment Treasurer Farr Capizzi moved and President Beckwith seconded that the meeting be adjourned. The motion carried on a unanimous voice vote. President Beckwith adjourned the meeting at 7:19 p.m. Bonnie Sutton, Secretary Approved: Celia G. Ornelas, Recording Secretary