Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Katherine Arnold George Kotsinis, Vice President Celeste Flores Bonnie Sutton, Secretary Wendy Hamilton Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, March 21, 2023 McCullough Board Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the Meeting to order at 7:00 p.m. Trustees present: Arnold, Beckwith, Flores, Kotsinis, Hamilton and Sutton. Trustees absent: Farr Capizzi Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Smruti Savarkar and Maurice Cashi. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Public Comments, Correspondence and Communications. a. Public Comments. Maurice Cashi expressed his concerns regarding an adult program available through Illinois Libraries Present. b. Written. None. Vice President Kotsinis moved and President Beckwith seconded that the Board accept Treasurer Farr Capizzi remotely. The motion carried on a voice vote. Treasurer Farr Capizzi joined the meeting via audio conference at 7:03 p.m.  Consent Agenda a. Secretary’s Report: approval of minutes for Regular Meeting February 21, 2023 b. Reports of Standing Committees. Committee of the Whole March 7, 2023: i. Finance ii. Building and Grounds iii. Policy iv. Summary, Personnel and General c. Monthly Financial Statements for January 2023 d. Approval of payrolls for February 2023 e. Approval of bills payable for January 2023 f. Patron Suggestions February 2023 g. Approval of Board Policies i. 3015 Materials Selection ii. 3047 Coco’s Cove iii. 3060 Standards of Public Conduct iv. 4005 Volunteers h. Approval of Personnel Policies: i. 204 Personnel Data Changes ii. 205 Introductory Period Vice President Kotsinis moved and President Beckwith seconded that the Consent Agenda be approved as presented. The motion carried on a unanimous voice vote. President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees. None. Executive Director’s Report March 2023 Executive Director Livergood presented a written report in the packet. Old Business a. Board Self-Evaluation Executive Director Livergood presented a written report in the packet. b. Strategic Planning update Executive Director Livergood gave an oral update at the meeting.  1. 1017 Board Self Evaluation 2. 3050 Meeting Rooms 3. 4025 Community and Media Relations 1. 203 Employment Reference and Verification 2. 208 Employment Applications c. Building Systems update Executive Director Livergood gave an oral update at the meeting. New Business a. Quiet Reading Room: Award of contract for furniture Vice President Kotsinis moved and Secretary Sutton seconded that the Board award the bid presented by Forward Space for the furniture project in the Quiet Reading Room as presented and to allocate the $5,000.00 donation from Harold D. Burtt Trust for the project. The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Arnold, Hamilton, Flores, Kotsinis, Sutton, Beckwith b. FY 2023-2024 Budget planning: potential IT capital projects Executive Director Livergood presented a written report at the meeting. c. 10-Year Capital Plan Initial Draft Executive Director Livergood presented a written report in the packet. d. Quarterly Executive Director review Executive Director Livergood presented a written report in the packet. e. Statement of Economic Interest. Executive Director Livergood reminded the Trustees to renew their Statement of Economic Interest. f. Other potentially actionable items: Agenda items for April 2023 Regular Meeting. i. Quarterly review Board Self-Evaluation and Board Goals ii. Financial Statements for February 2023 iii. Initial Presentation of Budget Draft iv. Board Policies: v. Personnel Policies: Public Forum. None.  Announcements a. By the Chair: i. Upcoming calendar 1. Next Committee of the Whole: Tuesday, April 4, 2023, 7:00 p.m. 2. Consolidated Election April 4, 2023. 3. Next Regular Board Meeting: Tuesday, April 18, 2023, 7:00 p.m. 4. National Library Week, April 23-29, 2023. 5. Special Board Meeting: Strategic Planning Process. Saturday, April 29, 2023, 9:30 – 11:30 a.m. Adjournment Vice President Kotsinis moved and President Beckwith seconded that the meeting be adjourned. The motion carried on a unanimous voice vote. President Beckwith adjourned the meeting at 8:04 p.m. /s/Jo Beckwith Jo Beckwith, Acting Secretary Approved: April 18, 2023 /s/Celia G. Ornelas Celia G. Ornelas, Recording Secretary