The Warren-Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning. -Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning. — Mission statement approved by the Board of Trustees, December 13, 2005 Board of Trustees Regular Meeting June 20, 2023 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call and Determination of quorum. {<1} II. Appointment of Secretary pro tempore. ACTION {3} MOTION: THAT THE BOARD APPOINT TRUSTEE SUTTON AS SECRETARY PRO TEMPORE AT THIS MEETING IN THE ABSENCE OF SECRETARY BECKWITH. III. Pledge of Allegiance. {<1} IV. Reading of the Mission Statement. {<1} V. Public Comments, Correspondence and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other VI. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {3} a. Secretary’s report: Approval of minutes Regular MeetingMay16 2023 b. Reports of Standing Committees. Committee of the Whole June 6, 2023: i. Finance ii. Building and Grounds iii. Policy iv. Summary, Personnel and General c. Report of Subcommittee for Executive Director’s Evaluation Survey June 6, 2023 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info  Warren-Newport Public Library District Board of Trustees Regular Meeting June 20, 2023 Agenda page 2 -Newport Public Library District Board of Trustees Regular Meeting June 20, 2023 Agenda page 2 d. Approval of payrolls for May 2023 e. Approval of bills payable for April 2023 f. Patron Suggestions May 2023 g. Approval of Board Policies: i. 1025 Authority of Library Trustees ii. 3010 Hours of Operation iii. 3031 Alcoholic Beverages MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VII. Item(s) removed from consent agenda, if any. ACTION {5} VIII. President’s report. INFORMATION {5} IX. Reports of other trustees. INFORMATION {5} X. Executive Director’sreport June 2023. INFORMATION {5} XI. Old Business a. Approval of working budget FY 2023-2024. ACTION {20} MOTION: THAT THE BOARD APPROVE WORKING BUDGET FOR FY 2023-2024 AS PRESENTED. b. Building systems update. INFORMATION {5} c. Strategic Plan update. INFORMATION {5} XII. New business a. Approval of Monthly Financial Statements for April 2023. ACTION {10} MOTION: THAT THE MONTHLY FINANCIAL STATEMENTS FOR APRIL 2023 BE APPROVE AS PRESENTED. b. Ordinance 2022/2023-7 Annual Meeting Schedule FY 23-24. ACTION {5} MOTION: THAT ORDINANCE 2022/2023-7 ANNUAL MEETING SCHEDULE FY 23-24 BE APPROVED AS PRESENTED. c. Ordinance 2022/2023-8 Transfer to the Special Reserve Fund. ACTION {5} MOTION: THAT ORDINANCE 2022/2023-8 TRANSFER TO THE SPECIAL RESERVE FUND BE APPROVED AS PRESENTED. d. Semiannual review of closed session minutes. INFORMATION {5} e. Quarterly review of Executive Director Evaluation and Goals. INFORMATION {10} f. Other potentially actionable items: Agenda items for July 2023 Regular Meeting. INFORMATION {5} i. Ordinance 2023/2024-1 Building and Maintenance Tax Ordinance 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.  Warren-Newport Public Library District Board of Trustees Regular Meeting June 20, 2023 Agenda page 3 -Newport Public Library District Board of Trustees Regular Meeting June 20, 2023 Agenda page 3 ii. Ordinance 2023/2024-2 Non-resident Library Card Program iii. Ordinance 2023/2024-3 Tentative Budget & Appropriation FY 23-24 iv. Audit of Regular Meetings Minutes FY 2022-2023 v. Adoption of Strategic Plan for 2023-2025 vi. Semi-annual review of closed session minutes vii. Succession Planning viii. Quarterly Review: Self-evaluation and Board Goals ix. Personnel Policy 280 Normal Weekly Hours x. Board Policies 1. 3013 Library Card 2. 3020 Circulation 3. 4030 FOIA xi. Other XIII. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIV. Announcements {5} a. By the chair: i. Communications to the public ii. Upcoming calendar: 1. Library Closure for Independence Day, Tuesday, July 4, 2023 2. Next Regular Board Meeting: Tuesday, July 18, 2023, 7:00 p.m. 3. Next Committee of the Whole Meeting: Tuesday, August 01, 2023, 7:00p.m. b. By other trustees or the director XV. Adjournment. ACTION {<1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 140 minutes} 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.