The Warren-Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning. -Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning. — Mission statement approved by the Board of Trustees, December 13, 2005 Board of Trustees Regular Meeting July 18, 2023 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call and Determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {3} a. Approval of payrolls for June 2023 b. Approval of bills payable for May 2023 c. Patron Suggestions June 2023 MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {5} VIII. Reports of other trustees. INFORMATION {5} IX. Executive Director’sreport July 2023. INFORMATION {5} X. Old Business a. Building System update. INFORMATION {10} b. Signage Options update. INFORMATION {10} 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info  Warren-Newport Public Library District Board of Trustees Regular Meeting July 18, 2023 Agenda page 2 -Newport Public Library District Board of Trustees Regular Meeting July 18, 2023 Agenda page 2 c. Approval of Strategic Plan 2023-2025. ACTION {10} MOTION: THAT THE BOARD APPROVE THE STRATEGIC PLAN 2023-2025 AS PRESENTED. d. Approval of Semi-annual review of closed session minutes. ACTION {5} MOTION: THAT THE BOARD APPROVE THE SEMI-ANNUAL REVIEW OF CLOSED EXECUTIVE SESSION MINUTES AS PRESENTED. XI. New business a. Approval of Secretary’s report: Minutes of Regular MeetingJune 20, 2023. ACTION {5} MOTION: THAT THE BOARD APPROVE THE MINUTES OF REGULAR MEETING JUNE 20, 2023 AS PRESENTED. b. Approval of Monthly Financial Statements for May 2023. ACTION {10} MOTION: THAT THE MONTHLY FINANCIAL STATEMENTS FOR MAY 2023 BE APPROVE AS PRESENTED. c. Ordinance 2023/2024-1 Building and Maintenance Tax. ACTION {5} MOTION: THAT ORDINANCE 2023/2024-1 BUILDING AND MAINTENANCE TAX BE APPROVED AS PRESENTED. d. Ordinance 2023/2024-2 Non-resident Library Card Program. ACTION {5} MOTION: THAT ORDINANCE 2023/2024-2 NON-RESIDENT LIBRARY CARD PROGRAM BE APPROVED AS PRESENTED. e. Ordinance 2023/2024-3 Tentative Budget & Appropriation FY23-24. ACTION {5} MOTION: THAT ORDINANCE 2023/2024-3 TENTATIVE BUDGET & APPROPRIATION FY23-24 BE APPROVED AS PRESENTED. f. Setting the Public Hearing for the annual Budget and Appropriation for FY23-24. ACTION (5} MOTION: THAT THE PUBLIC HEARING FOR THE ANNUAL BUDGET AND APPROPRIATION BE SET FOR TUESDAY, SEPTEMBER 19, 2023 AT 6:45 P.M. g. Annual Audit of Secretary’s Meeting Minutes FY22-23 for 2023 IPLAR. INFORMATION AND POSSIBLE ACTION {10} h. Approval of Board Policy 3013 Library Card. ACTION {10} 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.  Warren-Newport Public Library District Board of Trustees Regular Meeting July 18, 2023 Agenda page 3 -Newport Public Library District Board of Trustees Regular Meeting July 18, 2023 Agenda page 3 MOTION: THAT BOARD POLICY 3013 LIBRARY CARD BE APPROVED AS PRESENTED. i. Approval of Board Policy 3020 Circulation. ACTION {10} MOTION: THAT BOARD POLICY 3020 CIRCULATION BE APPROVED AS PRESENTED. j. Approval of Board Policy 3023 Fines and Fees. ACTION {10} MOTION: THAT BOARD POLICY 3023 FINES AND FEES BE APPROVED AS PRESENTED. k. Approval of Board Policy 4030 FOIA. ACTION {10} MOTION: THAT BOARD POLICY 4030 FOIA BE APPROVED AS PRESENTED. l. Other potentially actionable items: Agenda items for August 2023 Regular Meeting. INFORMATION {5} i. Monthly Financial Statements for June 2023 ii. Approval of 2023 Illinois Public Library Annual Report (IPLAR) iii. Treasurer’s Annual Report of all Receipts and Expenditures FY22-23 iv. Annual Audit of WNPL Financial Statements Information v. Board Policies: TBD vi. Other XII. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIII. Announcements {5} a. By the chair: i. Communications to the public ii. Upcoming calendar: 1. Next Committee of the Whole, Tuesday, August 1, 2023, 7:00 p.m. 2. WNPL Decennial Committee on Local Government Efficiency, August 1, 2023, 7:00 p.m. 3. Gurnee Days 50th Celebration, Saturday, August 12 and Sunday, August 13, 2023. 4. Friends of the Library Book Sale, August 12, 2023, 10:00 a.m. – 3:00 p.m. 5. Next Regular Meeting: Tuesday, August 15, 2023, 7:00 p.m. 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.  Warren-Newport Public Library District Board of Trustees Regular Meeting July 18, 2023 Agenda page 4 -Newport Public Library District Board of Trustees Regular Meeting July 18, 2023 Agenda page 4 6. Friends of the Library Meeting, Thursday, August 24, 2023, 1:00 p.m. 7. Library After Dark fundraising event, Saturday, October 7, 2023, 7:00 p.m. b. By other trustees or the director XIV. Adjournment. ACTION {<1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 192 minutes} 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.