To enrich, empower, and enlighten the people of the Warren-Newport Public Library District. Warren-Newport Public Library District. — Mission statement approved by the Board of Trustees, July 18, 2023. Board of Trustees Regular Meeting September 19, 2023 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call and Determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Correspondence from the City of Waukegan, Department of Planning and Zoning. iii. Correspondence from a Gurnee resident interested in having a puzzle exchange in the library. iv. Other V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {5} a. Report of Standing Committees. Committee of the Whole September 5, 2023. ACTION {3} i. Finance ii. Building and Ground iii. Policy iv. Summary, General and Personnel b. Monthly Financial Statements for July 2023 c. Approval of payrolls for August 2023 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info  Warren-Newport Public Library District Board of Trustees Regular Meeting September 19, 2023 Agenda page 2 -Newport Public Library District Board of Trustees Regular Meeting September 19, 2023 Agenda page 2 d. Approval of bills payable for July 2023 e. Patron Suggestions August 2023 f. Approval of Board Policy 3055 Display and Literature Distribution MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {5} VIII. Reports of other trustees. INFORMATION {5} IX. Executive Director’sreport September 2023. INFORMATION {5} X. Old Business a. Building System update. INFORMATION {10} b. Quiet Reading Room, Ribbon Cutting Ceremony. INFORMATION {5} XI. New business a. Approval of Secretary’s report: Minutes of Regular MeetingAugust 15, 2023. ACTION {3} MOTION: THAT THE MINUTES OF REGULAR MEETING AUGUST 15, 2023 BE APPROVED AS PRESENTED. b. Approval of Board Policy 1053 Recording Board Meetings. ACTION {10} MOTION: THAT BOARD POLICY 1053 RECORDING BOARD MEETINGS BE APPROVED AS PRESENTED. c. Ordinance 2023/2024-4 Budget & Appropriation for FY 23-24. ACTION {15} MOTION: THAT ORDINANCE 2023/2024-4 BUDGET & APPROPRIATION FOR FY 23-24 BE APPROVED AS PRESENTED. d. Resolution 2023/2024-1 Proclamation National Friends of the Library Week. ACTION {5} MOTION: THAT RESOLUTION 2023/2024-1 PROCLAMATION NATIONAL FRIENDS OF THE LIBRARY WEEK BE APPROVED AS PRESENTED. e. Approval of Library Closure for the Warren Township High School Homecoming Parade. ACTION {3} MOTION: THAT THE BOARD APPROVE THE LIBRARY CLOSURE ON SATURDAY, SEPTEMBER 30, FROM 9:00 AM TO 10:30 AM FOR 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.  Warren-Newport Public Library District Board of Trustees Regular Meeting September 19, 2023 Agenda page 3 -Newport Public Library District Board of Trustees Regular Meeting September 19, 2023 Agenda page 3 THE WARREN TOWNSHIP HIGH SCHOOL HOMECOMING PARADE. f. Quarterly review of Executive Director Evaluation and Goals. INFORMATION {10} g. Other potentially actionable items: Agenda items for October 2023 Regular Meeting. INFORMATION {5} i. Monthly Financial Statements for August 2023 ii. Resolution to Determine the Estimate of Funds Needed for FY 23-24 iii. Annual Audit update iv. Quarterly Review of Executive Director Evaluation and Goals v. Board of Trustees Quarterly Review: Self Evaluation and Goals vi. Per Capita & Equalization Aid Grant Application requirements vii. WNPL Strategic Plan 2023-2025 update viii. Board Policies 1. 2013 Audit 2. 2020 Expendable Trust Fund 3. 2030 Fixed Asset Inventory and Depreciation ix. Personnel Policies 1. 280 Normal Weekly Hours 2. 303 Vacation Benefits x. Other XII. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIII. Announcements {5} a. By the chair: i. Communications to the public ii. Upcoming calendar: 1. Library Closed for Warren Township High School Homecoming Parade, Saturday, September 30, from 9:00 – 10:30 a.m. 2. Next Decennial Committee and Committee of the Whole Meeting, Tuesday, October 3, 2023, 7:00 p.m. 3. Library After Dark fundraising event: Saturday, October 7, 2023, 7:00 – 9:00 p.m. 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.  Warren-Newport Public Library District Board of Trustees Regular Meeting September 19, 2023 Agenda page 4 -Newport Public Library District Board of Trustees Regular Meeting September 19, 2023 Agenda page 4 4. Next Regular Meeting: Tuesday, October 17, 2023, 7:00 p.m. 5. ILA Annual Conference: Trustee Day, Thursday, October 26, 2023. 6. Friends of the Library Meeting, Thursday, October 26, 2023, 1:00 – 2:00 p.m. b. By other trustees or the director XIV. Adjournment. ACTION {<1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 138 minutes} 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.