Warren-Newport Public Library District Lake County, Illinois Board of Trustees George Kotsinis, President Katherine Arnold Celeste Flores, Vice President Wendy Hamilton Jo Beckwith, Secretary Bonnie Sutton Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, November 21, 2023 McCullough Board Room Call to Order, Roll Call, and Determination of Quorum President Kotsinis called the Meeting to order at 7:00 p.m. Trustees present: Arnold, Beckwith, Farr Capizzi, Flores, Kotsinis, Hamilton and Sutton. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Smruti Savarkar, Doug Wideburg and Scott Krinninger. Pledge of Allegiance President Kotsinis led those present in the Pledge of Allegiance. Reading of Mission Statement President Kotsinis read the Mission Statement aloud. Public Comments, Correspondence and Communications. None. a. Public Comments. None. b. Vice President Flores was invited an event where Senator Adrienne Johnson, presented the 30 Wonders of the 30th District where Public Libraries were included in those Wonders. Presentation of Audited Financial Statements by ATA Group LLP for FY ended June 30, 2023 Treasurer Farr Capizzi moved and Secretary Beckwith seconded that the Board approve the Financial Statements for FY ended June 30, 2023 as audited by ATA Group LLP as presented. The motion carried on a roll call as follows: Ayes: Sutton, Flores, Hamilton, Arnold, Beckwith, Farr Capizzi, Kotsinis  Consent Agenda a. Approval of Secretary’s reports: i. Minutes of Regular Meeting October 2023 ii. Executive Session Minutes October 17, 2023 to remain closed to the public b. Monthly Financial Statements for September 2023 c. Approval of payrolls for October 2023 d. Approval of bills payable for September 2023 e. Patron Suggestions October 2023 f. Approval of Board Policies: i. 3020 Circulation ii. 3053 Study Rooms Trustee Arnold moved and Vice President Flores seconded that the Consent Agenda be approved as presented. The motion carried on a voice vote. President’s Report President Kotsinis presented a written report in the packet. Reports of Other Trustees. None. Executive Director’s Report November 2023 Executive Director Livergood presented a written report in the packet. Old Business a. Building Systems Update Executive Director Livergood gave an oral update at the meeting. b. Mobile Services Vehicle Update Treasurer Farr Capizzi moved and Secretary Beckwith seconded that the Library has complied with Policy 2025 Purchasing (Bids/Quotes) for purchasing a Mobile Services Vehicle and receiving no response, the Board authorize staff to spend up to $30,000 at an area car dealership to purchase a vehicle. The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Sutton, Hamilton, Flores, Beckwith, Arnold, Kotsinis c. Window Signage Update Executive Director Livergood gave an oral update at the meeting.  New Business a. Approval of Secretary’s Report: Minutes of Special Meeting November 7, 2023. Trustee Hamilton moved and Trustee Sutton seconded that the Board approve Minutes of Special Meeting November 7, 2023, as presented. The motion carried on a roll call vote as follows: Ayes: Sutton, Flores, Arnold, Beckwith, Kotsinis Abstain: Hamilton, Farr Capizzi b. Reports of Standing Committees. Committee of the Whole November 7, 2023. i. Finance ii. Building and Grounds iii. Policy iv. Summary, General and Personnel Trustee Sutton moved and Vice President Flores seconded that Board approve the Reports of Committee of the Whole November 7, 2023 as amended. The motion carried on a roll call vote as follows: Ayes: Flores, Sutton, Beckwith, Arnold, Kotsinis Abstain: Farr Capizzi, Hamilton c. Ordinance 2023/2024-5 Annual Levy for FY 23-24 Secretary Beckwith moved and Trustee Hamilton seconded that Board approve Ordinance 2023/2024-5 Annual Levy for FY 23-24 as presented. The motion carried on a call vote as follows: Ayes: Hamilton, Arnold, Beckwith, Sutton, Flores, Farr Capizzi, Kotsinis d. Year-end Bonus for Staff Treasurer Farr Capizzi moved and Secretary Beckwith seconded that Board approve celebrate WNPL’s wonderful Library staff for their service to our community and that we acknowledge their excellent work with the staff bonus of $50.00 included in the current budget prior to December 31, 2023. The motion carried on a call vote as follows: Ayes: Arnold, Beckwith, Flores, Hamilton, Sutton, Farr Capizzi, Kotsinis e. Transfer of Funds from Corporate Fund to Bond Fund Trustee Arnold moved and Trustee Sutton seconded that Board approve a transfer of $650,250 from the Corporate Fund to the Bond Fund. The motion carried on a call vote as follows: Ayes: Sutton, Flores, Arnold, Beckwith, Hamilton, Farr Capizzi, Kotsinis f. Other potentially actionable items: Agenda items for December 2023 Regular Meeting.  i. Treasurer’s Report of Annual Receipts and Disbursements ii. Monthly Financial Statements for October 2023 iii. Semi-Annual review of closed Session Minutes iv. Per Capita & Equalization Aid Grant Application requirements v. WNPL Strategic Plan2023-2025 update vi. Board Policy 2040 Wage Scale vii. Personnel Policies 1. 280 Normal Weekly Hours 2. 303 Vacation Benefits 3. 304 Paid Leave Act Public Forum. None. Announcements a. By the Chair: i. Upcoming calendar 1. Library Closed at 5:00 p.m. on Wednesday, November 22, 2023. 2. Library Closed for Thanksgiving Day, Thursday, November 23, 2023. 3. Library Closed/Limited Service for Rooftop Unit Installation from November 27 – December 10, 2023. 4. Next Committee of the Whole Meeting: Tuesday, December 5, 2023, 7:00 p.m., Meeting Room A. 5. 2023 North Suburban and Chicago Library Legislative Breakfast, Tuesday, December 5, 2023, 8:00 a. am – 10:00 a. m., Hilton Chicago/Northbrook. 6. Next Regular Meeting: Tuesday, December 12, 2023, 7:00 p.m., McCullough Board Room. Adjournment Treasurer Farr Capizzi moved and Secretary Beckwith seconded that the meeting be adjourned. The motion carried on a unanimous voice vote. President Kotsinis adjourned the meeting at 8:05 p.m. /s/Jo Beckwith Jo Beckwith, Secretary Approved: December 12, 2023 /s/Celia G. Ornelas Celia G. Ornelas, Recording Secretary