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Board of Trustees
Regular Meeting
January 16, 2024 7:00 PM
McCullough Board Room
AGENDA
I. Call to order, roll call and Determination of quorum. {<1}
II. Pledge of Allegiance. {<1}
III. Reading of the Mission Statement. {<1}
IV. Public Comments, Correspondence and Communications. INFORMATION
{20}
a. Public Comments.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Other
a. Approval of Secretary’s reports:
i. Minutes of Regular Meeting December 12, 2023
ii. Minutes of Executive Session December 12, 2023 to remain closed to
the public
b. Approval of payrolls for December 2023
c. Approval of bills payable for November 2023
a. Mobile service vehicle purchase update. INFORMATION {5}
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues, not to
exceed 3 minutes. Those who want their remarks to be added to the Board
record must provide a copy to the Board Secretary prior to speaking.
V. Consent agenda (Any trustee may remove items from the consent agenda for
separate action by the Board.) ACTION {5}
VI. Item(s) removed from consent agenda, if any. ACTION {5}
VII. President’s report. INFORMATION {5}
VIII. Reports of other trustees. INFORMATION {5}
IX. Executive Director’s report January 2024. INFORMATION {5}
X. Old Business
b. Building systems update. INFORMATION {5}
c. Approval of semi-annual Review of Closed Executive Session Minutes and
Recordings. ACTION {5}
MOTION: THAT THE BOARD APPROVE THE SEMI-ANNUAL
REVIEW OF CLOSED EXECUTIVE SESSION MINUTES FOR THE
SECOND HALF OF 2023 AS PRESENTED.
d. Approval of amendment to semi-annual Review of Closed Executive
Session Minutes and Recordings from July 18, 2023. ACTION {5}
MOTION: THAT THE BOARD APPROVE THE AMENDMENT TO
SEMI-ANNUAL REVIEW OF CLOSED EXECUTIVE SESSION
MINUTES AND RECORDINGS FROM JULY 18, 2023 AS PRESENTED
XI. New business
a. Monthly Financials Statements for November 2023. ACTION {10}
b. Ordinance 2023/2024-6 Tax Abatement for Debt Service. ACTION {5}
c. Per Capita & Equalization Aid Grant Application. ACTION {10}
d. Approval of Board Policies:
i. 1003 Electronic Participation at Meetings. ACTION {5}
ii. 4045 Social Media. ACTION {5}
e. WNPL Strategic Plan 2023-2025 update. INFORMATION {15}
f. WNPL Budget Timeline for FY 2024-2025 budget. INFORMATION {5}
g. Fundraising update. INFORMATION {10}
h. Membership renewals for Trustees. INFORMATION {5}
i. Other potentially actionable items: Agenda items for February 2024 Regular
Meeting. INFORMATION {5}
i. Annual Self-evaluation and Goals
ii. Initial overview of potential capital projects for FY 24-25
MOTION: THAT THE BOARD APPROVE THE MONTHLY
FINANCIAL STATEMENTS FOR NOVEMBER 2023 AS PRESENTED.
MOTION: THAT THE BOARD APPROVE ORDINANCE 2023/2024-6
TAX ABATEMENT FOR DEBT SERVICE AS PRESENTED.
MOTION: THAT THE BOARD APPROVE THE 2024 PER CAPITA
AND EQUALIZATION AID GRANT APPLICATION AS PRESENTED.
MOTION: THAT THE BOARD APPROVE POLICY 1003 ELECTRONIC
PARTICIPATION AT MEETINGS AS PRESENTED.
MOTION: THAT THE BOARD APPROVE POLICY 4045 SOCIAL
MEDIA AS PRESENTED.
iii. Bookmobile update
iv. Makerspace update
v. Board Policies
vi. Personnel Policy 308 Time Off to Vote
vii. Other
XII. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum. Individuals
may introduce themselves and speak on any library issues, not to exceed 3
minutes. Those who want their remarks to be added to the Board record must
provide a copy to the Board Secretary prior to speaking.
XIII. Announcements {5}
a. By the chair:
i. Communications to the public
ii. Upcoming calendar:
1. Friends of the Library Meeting January 25, 2024, 1:00 p.m.
2. Next Committee of the Whole Meeting, Tuesday, February 6, 2024,
7:00 p.m.
3. Next Regular Meeting: Tuesday, February 20, 2024, 7:00 p.m.
b. By other trustees or the director
XIV. Adjournment. ACTION {<1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 164 minutes}