Warren-Newport Public Library District Lake County, Illinois Board of Trustees George Kotsinis, President Katherine Arnold Celeste Flores, Vice President Wendy Hamilton Jo Beckwith, Secretary Bonnie Sutton Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, February 20, 2024 McCullough Board Room Call to Order, Roll Call, and Determination of Quorum President Kotsinis called the Meeting to order at 7:00 p.m. Trustees present: Arnold, Beckwith, Farr Capizzi, Kotsinis, Hamilton and Sutton. Trustees absent: Flores. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Rebekah Raleigh, Smruti Savarkar, Mike Barr, Paul Mattews, Travis Mattews, Korryn Hill, Walter Jackson, TS Quill and David Nannini. Pledge of Allegiance President Kotsinis led those present in the Pledge of Allegiance. Reading of Mission Statement President Kotsinis read the Mission Statement aloud. Public Comments, Correspondence and Communications. None. Consent Agenda a. Approval of Secretary’s reports: Minutes of Regular Meeting January 16, 2024 b. Reports of Standing Committees i. Decennial Committee in Local Government Efficiency, February 6, 2024 ii. Committee of the Whole February 6, 2024: 1. Financial. Report was presented at the meeting.  2. Building and Grounds 3. Policy 4. Summary, Personnel and General c. Monthly Financial Statements for December 2023 d. Approval of payrolls for January 2024 e. Approval of bills payable for December 2023 f. Patron Suggestions January 2024 g. Approval of Personnel Policies: i. 308 Voting Leave ii. 309 Bereavement Leave Trustee Hamilton moved and Secretary Beckwith seconded that the Consent Agenda be approved as presented. The motion carried on a voice vote. Absent: Flores President’s Report President Kotsinis presented a written report in the packet. Reports of Other Trustees. None. Executive Director’s Report February 2024 Executive Director Livergood presented a written report in the packet. Old Business a. Automated Materials Handling System Update Executive Director Livergood gave an oral update at the meeting. New Business a. Approval of Board Policy 1010 Trustee Code of Ethics and Behavior Trustee Arnold moved and Secretary Beckwith seconded that Board Policy 1010 Trustee Code of Ethics and Behavior be approved as presented. The motion carried on a roll call vote as follows: Ayes: Beckwith, Hamilton, Sutton, Arnold, Farr Capizzi, Kotsinis Absent: Flores  b. Approval of Personnel Policy 311 Jury Duty and Witness Duty Leave Treasurer Farr Capizzi moved and Trustee Arnold seconded that Personnel Policy 311 Jury Duty and Witness Duty Leave be approved as presented. The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Sutton, Arnold, Beckwith, Hamilton, Kotsinis Absent: Flores c. Elimination of Policy 312 Witness Duty Trustee Sutton moved and Trustee Hamilton seconded that Personnel Policy 312 Witness Duty be eliminated. The motion carried on a roll call vote as follows: Ayes: Arnold, Sutton, Hamilton, Farr Capizzi, Beckwith, Kotsinis Absent: Flores d. Makerspace Update Treasurer Farr Capizzi moved and Trustee Sutton seconded that the Board allocate the $5,000 Budgeted in FY 2023-2024 for the Mobile Services Office Remodel to the Makerspace project, in addition to allocating the $2,946 remaining raised during the Bikers for Books fundraiser to the Makerspace project. The motion carried on a roll call vote as follows: Ayes: Hamilton, Farr Capizzi, Beckwith, Sutton, Arnold, Kotsinis Absent: Flores e. Other potentially actionable items: Agenda items for March 2024 Regular Meeting. i. Financial Statements for January 2024 ii. Board training and self-development: Ready, Set, Advocate Module One iii. Capital projects for FY 24-25 iv. Executive Director quarterly review-evaluation and goals v. Board Policies 1. 1030 Board and Executive Director Responsibilities 2. 4040 Identity Protection vi. Personnel Policies 1. 306 Worker’s Compensation Insurance 2. 307 Sick Leave Benefits vii. Automated Materials Handling System Public Forum. None.  Announcements a. By the Chair: i. Upcoming calendar 1. Friends of the Library Meeting February 22, 2024, 1:00 p.m. 2. Next Committee of the Whole Meeting: Tuesday, March 5, 2024, 7:00 p.m. 3. Freedom of Information Day, Saturday, March 16, 2024 4. Next Regular Meeting: Tuesday, March 19, 2024, 7:00 p.m. Adjournment Secretary Beckwith moved and Trustee Sutton seconded that the meeting be adjourned. The motion carried on a voice vote. Absent: Flores President Kotsinis adjourned the meeting at 7:25 p.m. /s/Jo Beckwith Jo Beckwith, Secretary Approved: March 19, 2024 /s/Celia G. Ornelas Celia G. Ornelas, Recording Secretary