Warren-Newport Public Library District Board of Trustees Regular Meeting May 21, 2024 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call and Determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {5} a. Monthly Financial Statement for March 2024 b. Approval of payrolls for April 2024 c. Approval of bills payable for March 2024 d. Patron Suggestions April 2024 e. Approval of Board Policies: i. 2001 Budget ii. 2005 Investment of Public Funds f. Approval of Personnel Policy 304 Illinois Paid Leave for All Workers Act VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {5} VIII. Reports of other trustees. INFORMATION {5} IX. Executive Director’s report May 2024. INFORMATION {5}  X. Old Business a. Automated Materials Handling System update. INFORMATION {5} b. Mobile Services update. INFORMATION {5} c. FY 2024-2025 budget process update. INFORMATION {5} XI. New business a. Approval of Secretary’s reports: ACTION {5} i. Minutes of Regular Meeting April 16, 2024 ii. Minutes of Special Meeting May 7, 2024 MOTION: THAT THE SECRETARY’S REPORTS BE APPROVED AS PRESENTED. b. Reports of Standing Committees: Committee of the Whole May 7, 2024. ACTION {5} i. Finance ii. Building & Grounds iii. Policy iv. Summary, Personnel and General MOTION: THAT THE COMMITTEE OF THE WHOLE REPORTS MAY 7, 2024, BE APPROVED AS PRESENTED. c. Approval of Board Policy 3048 The Workshop. INFORMATION AND POSSIBLE ACTION {5} MOTION: THAT THE BOARD APPROVE THE BOARD POLICY 3048 THE WORKSHOP AS PRESENTED. d. Tentative transfer of funds from Expendable Trust to Endowment Fund. INFORMATION {10} MOTION: THAT THE BOARD APPROVE THE TRANSFER OF $10,000 FROM EXPENDABLE TRUST TO ENDOWMENT FUND. e. 2023-2025 WNPL strategic plan progress report. INFORMATION {10} f. Other potentially actionable items: Agenda items for June 2024 Regular Meeting. INFORMATION {5} i. Financial Statements for April 2024 ii. Ordinance for Regular Meetings Schedule for FY 2024-2025 iii. Ordinance to Transfer Money to the Special Reserve Fund iv. Adoption of Annual Budget for FY 2024-2025 v. Window signage update vi. Executive Director quarterly review vii. Semi-annual review of closed sessions minutes viii. Board Policies:  1. 2015 Imprest Account 2. 2022 Endowment Fund 3. 3010 Hours of Operation ix. Personnel Policies 1. 314 Educational Assistance x. Other XII. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIII. Announcements {5} a. By the chair: i. Communications to the public ii. Upcoming calendar: 1. Library Closed All Day, Memorial Day, Monday, May 27, 2024. 2. Committee of the Whole Meeting, Tuesday, June 4, 2024, 7:00 p.m. 3. Library Closed All Day, Father’s Day, Sunday, June 16, 2024. 4. Regular Meeting, Tuesday, June 18, 2024, 7:00 p.m. b. By other trustees or the director XIV. Enter into Executive Session [5ILCS 120/2.(c)(1)] to review the compensation and performance of specific employees of the public body. ACTION {20} MOTION: THAT THE BOARD ENTER INTO EXECUTIVE SESSION [5ILCS 120/2.(c)(1)] TO REVIEW THE COMPENSATION AND PERFORMANCE OF SPECIFIC EMPLOYEES WITH EXECUTIVE DIRECTOR LIVERGOOD AND DEPUTY DIRECTOR RALEIGH PRESENT. XV. Reconvene Regular Meeting. ACTION {1} XVI. Adjournment. ACTION {<1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 145 minutes}