Warren-Newport Public Library District
Board of Trustees
Regular Meeting
June 18, 2024 7:00 PM
McCullough Board Room
AGENDA
I. Call to order, roll call and Determination of quorum. {<1}
II. Pledge of Allegiance. {<1}
III. Reading of the Mission Statement. {<1}
IV. Public Comments, Correspondence and Communications. INFORMATION
{20}
a. Public Comments.
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues, not to
exceed 3 minutes. Those who want their remarks to be added to the Board
record must provide a copy to the Board Secretary prior to speaking.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Other
V. Consent agenda (Any trustee may remove items from the consent agenda for
separate action by the Board.) ACTION {5}
a. Approval of Secretary’s Reports:
i. Minutes of Regular Meeting May 21, 2024
ii. Minutes of Executive Session May 21, 2024, to remain closed to the
public
b. Approval of payrolls for May 2024
c. Approval of bills payable for April 2024
d. Patron Suggestions May 2024
e. Approval of Board Policies:
i. 2015 Imprest Account
ii. 2022 Endowment Fund
iii. 2040 Wage Scale
VI. Item(s) removed from consent agenda, if any. ACTION {5}
VII. President’s report. INFORMATION {5}
VIII. Reports of other trustees. INFORMATION {5}
IX. Executive Director’s report June 2024. INFORMATION {5}
X. Old Business
a. Space Audit report update. INFORMATION {15}
b. Approval of Annual budget for FY 2024-2025. ACTION {10}
MOTION: THAT THE BOARD APPROVE THE ANNUAL BUDGET
FOR FY 2024-2025 AS PRESENTED.
c. Approval of Board Policy 3010 Hours of Operation. ACTION {5}
MOTION: THAT BOARD POLICY 3010 HOURS OF OPERATION BE
APPROVED AS PRESENTED.
XI. New business
a. Approval of Monthly Financial Statements for April 2024. ACTION {5}
MOTION: THAT THE BOARD APPROVE THE MONTHLY
FINANCIAL STATEMENTS FOR APRIL 2024 AS PRESENTED.
b. Reports of Standing Committees: Committee of the Whole June 4, 2024.
ACTION {5}
i. Finance
ii. Building & Grounds
iii. Policy
iv. Summary, Personnel and General
MOTION: THAT THE REPORTS FOR COMMITTEE OF THE WHOLE
JUNE 4, 2024, BE APPROVED AS PRESENTED.
c. Approval of Personnel Policy 314 Educational Assistance. ACTION {5}
MOTION: THAT PERSONNEL POLICY 314 EDUCATIONAL
ASSISTANCE BE APPROVED AS PRESENTED.
d. Ordinance 2023/2024-8 Schedule for Regular Meetings for FY 2024-2025.
ACTION {5}
MOTION: THAT THE BOARD APPROVE ORDINANCE 2023/2024-8
SCHEDULE FOR REGULAR MEETINGS FOR FY 2024-2025 AS
PRESENTED .
e. Ordinance 2023/2024-9 To Transfer Money to the Special Reserve Fund.
ACTION {10}
MOTION: THAT ORDINANCE 2023/2024-9 TO TRANSFER $600,000
TO THE SPECIAL RESERVE FUND BE APPROVED AS PRESENTED
f. Board quarterly self-evaluation and goals. INFORMATION {20}
g. Other potentially actionable items: Agenda items for July 2024 Regular
Meeting. INFORMATION {5}
i. Financial Statements for May 2024
ii. Building and Maintenance Tax Ordinance
iii. Annual review of Non-resident Card Program Ordinance
iv. Tentative Budget and Appropriations Ordinance
v. Annual Audit of Secretary’s Reports for FY 2023-2024
vi. Semi-annual review of closed sessions minutes
vii. Executive Director quarterly review
viii. Window signage update
ix. Board Policies:
1. 3048 The Workshop
2. 4030 FOIA
x. Personnel Policies
1. TBD
xi. Other
XII. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum. Individuals
may introduce themselves and speak on any library issues, not to exceed 3
minutes. Those who want their remarks to be added to the Board record must
provide a copy to the Board Secretary prior to speaking.
XIII. Announcements {5}
a. By the chair:
i. Communications to the public
ii. Upcoming calendar:
1. No Committee of the Whole July 2024.
2. Library Closed: Independence Day, Thursday, July 4, 2024.
3. Regular Meeting, Tuesday, July 16, 2024, 7:00 p.m.
4. Next Committee of the Whole Meeting, Tuesday, August 13, 2024,
7:00 p.m.
b. By other trustees or the director
XIV. Adjournment. ACTION {<1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 154 minutes}