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Board of Trustees
Regular Meeting
July 16, 2024 7:00 PM
McCullough Board Room
AGENDA
I. Call to order, roll call and Determination of quorum. {<1}
II. Pledge of Allegiance. {<1}
III. Reading of the Mission Statement. {<1}
IV. Public Comments, Correspondence and Communications. INFORMATION
{20}
a. Public Comments.
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues, not to
exceed 3 minutes. Those who want their remarks to be added to the Board
record must provide a copy to the Board Secretary prior to speaking.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Other
V. Consent agenda (Any trustee may remove items from the consent agenda for
separate action by the Board.) ACTION {3}
a. Approval of payrolls for June 2024
b. Approval of bills payable for May 2024
c. Patron Suggestions June 2024
MOTION: THAT THE CONSENT AGENDA BE APPROVED AS
PRESENTED.
VI. Item(s) removed from consent agenda, if any. ACTION {5}
VII. President’s report. INFORMATION {5}
VIII. Reports of other trustees. INFORMATION {5}
IX. Executive Director’s report July 2024. INFORMATION {5}
X. Old Business
a. Space Audit update. INFORMATION {20}
b. Security Surveillance System update. INFORMATION {5}
c. Signage Options update. INFORMATION {5}
d. Executive Director Quarterly Review. INFORMATION {10}
XI. New business
a. Approval of Secretary’s report: Minutes of Regular Meeting June 18, 2024.
ACTION {5}
MOTION: THAT THE BOARD APPROVE THE MINUTES OF
REGULAR MEETING JUNE 18, 2024, AS PRESENTED.
b. Approval of Monthly Financial Statements for May 2024. ACTION {10}
MOTION: THAT THE MONTHLY FINANCIAL STATEMENTS FOR
MAY 2023 BE APPROVE AS PRESENTED.
c. Ordinance 2024/2025-1 Building and Maintenance Tax. ACTION {5}
MOTION: THAT ORDINANCE 2024/2025-1 BUILDING AND
MAINTENANCE TAX BE APPROVED AS PRESENTED.
d. Ordinance 2024/2025-2 Non-resident Library Card Program. ACTION {5}
MOTION: THAT ORDINANCE 2024/2025-2 NON-RESIDENT
LIBRARY CARD PROGRAM BE APPROVED AS PRESENTED.
e. Ordinance 2024/2025-3 Tentative Budget & Appropriation FY24-25.
ACTION {10}
MOTION: THAT ORDINANCE 2024/2025-3 TENTATIVE BUDGET &
APPROPRIATION FY24-25 BE APPROVED AS PRESENTED.
f. Setting the Public Hearing for the Annual Budget and Appropriation for
FY24-25. ACTION (5}
MOTION: THAT THE PUBLIC HEARING FOR THE ANNUAL
BUDGET AND APPROPRIATION BE SET FOR TUESDAY,
SEPTEMBER 17, 2024, AT 6:45 P.M.
g. Approval of Semi-annual review of closed session minutes: First half year
review. ACTION {5}
MOTION: THAT THE BOARD APPROVE THE SEMI-ANNUAL
REVIEW OF CLOSED EXECUTIVE SESSION MINUTES AS
PRESENTED
h. Annual Audit of Secretary’s Reports FY23-24 for 2024 IPLAR.
INFORMATION {5}
i. Approval of Board Policy 3048 The Workshop. ACTION {10}
MOTION: THAT BOARD POLICY 3048 THE WORKSHOP BE
APPROVED AS PRESENTED.
j. Approval of Board Policy 4030 FOIA. ACTION {10}
MOTION: THAT BOARD POLICY 4030 FOIA BE APPROVED AS
PRESENTED.
k. Other potentially actionable items: Agenda items for August 2024 Regular
Meeting. INFORMATION {5}
i. Monthly Financial Statements for June 2024
ii. Approval of 2024 Illinois Public Library Annual Report (IPLAR)
iii. Annual Audit of WNPL Financial Statements Information
iv. Board Policies: TBD
v. Personnel Policies: TBD
vi. Other
XII. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum. Individuals
may introduce themselves and speak on any library issues, not to exceed 3
minutes. Those who want their remarks to be added to the Board record must
provide a copy to the Board Secretary prior to speaking.
XIII. Announcements {5}
a. By the chair:
i. Communications to the public
ii. Upcoming calendar:
1. Special Meeting: Wednesday, July 24, 2024, 6:00 p.m.
2. Friends of the Library Book Sale, Saturday, August 10, 2024, 10:00
a.m. – 3:00 p.m.
3. Next Committee of the Whole, Tuesday, August 13, 2024, 7:00 p.m.
4. Next Regular Meeting: Tuesday, August 20, 2024, 7:00 p.m.
5. Friends of the Library Meeting, Thursday, August 22, 2024, 1:00 p.m.
b. By other trustees or the director
XIV. Adjournment. ACTION {<1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 182 minutes}