Warren-Newport Public Library District
Lake County, Illinois
Board of Trustees
Policy 4030
Illinois Freedom of Information Act [5 ILCS 140/1]
Adopted: June 13, 2006
Reviewed/Revised: September 16, 2008; January 19, 2010; October 16, 2012; July 16, 2013;
July 15, 2014; December 15, 2014; June 16, 2015; July 19, 2016; July 18, 2017;
September 17, 2018; September 17, 2019; August 18, 2020; August 24, 2021;
January 18, 2022; July 19, 2022; July 18, 2023; July 16, 2024
ARTICLE 1. LIBRARY DESCRIPTION
Section 1.01 Purpose
The purpose of Warren-Newport Public Library District (WNPLD) is to provide materials and
services for the recreational, social, informational, and educational needs of the community.
Section 1.02 Budget and Funding
The total amount of the WNPLD operating budget for FY 2024-2025 is $7,692,123. Funding
sources are property and personal property replacement taxes, state and federal grants, fees,
and donations. Tax levies are:
• Corporate purposes (for general operating expenditures)
• IMRF (for employees’ retirement and related expenses)
• Social Security (for employees’ FICA costs and related expenses)
• Audit (for annual audit and related expenses)
• Building, Sites & Maintenance (for maintaining the building and grounds)
• Tort Liability (for insurance premiums, risk management, attorneys’ fees and related
expenses, unemployment, and worker’s compensation insurance)
• Working Cash (for internal loans [no longer levied])
• Debt Service (for bond and interest payments [abated annually])
Section 1.03 Location
The office is located at this address: 224 North O’Plaine Road, Gurnee, Illinois 60031.
Section 1.04 Employees
The following numbers of persons are employed by WNPLD. An organizational chart (Exhibit A)
is attached.
Full-time: 38
Part-time: 44
Section 1.05 Responsibility
The Board of Trustees of the Warren-Newport Public Library District exercises control over the
policies and procedures of the Library District. The Board usually meets monthly on the first
Tuesday of the month for Committee of the Whole and on the third Tuesday of the month for
Regular Board Meetings. Both meetings are held in the Library at 7:00 p.m. The members of the
Board of Trustees are George Kotsinis, President; Celeste Flores, Vice President; Jo Beckwith,
Secretary; Andrea Farr Capizzi, Treasurer; Katherine Arnold, Wendy Hamilton and Bonnie Sutton.
Section 1.06 State Affiliations and Reporting
WNPLD is a member of RAILS (Reaching Across Illinois Library System) in Burr Ridge, Illinois,
which serves its members in an advisory and support capacity. The Executive Director of RAILS
is Monica Harris.
WNPLD is required to report and be answerable for its operations to the Illinois State Library,
Springfield, Illinois. Secretary of State Alexi Giannoulias is the State Librarian.
ARTICLE 2. FREEDOM OF INFORMATION ACT REQUESTS
Section 2.01 Requests for Copies
Information and records available to the public may be requested in the following manner:
1. Direct the request to Ryan Livergood, FOIA Officer.
2. Information and records may be requested in person, in writing, or electronically. For
convenience, the attached form (Exhibit B) can be used.
3. Specify the records requested to be disclosed for inspection, to be copied, or to be
furnished in electronic format. Specify which, if any, records should be certified.
4. Reimburse WNPLD for the cost of reproducing records in excess of fifty (50) pages and/or
for certifying records. There is no charge for the first fifty (50) pages copied in “letter size”
or “legal size” black-and-white format. Charges for copies in another size and/or in color
are $1.00 per page, which is not more than the Library District’s actual cost for reproducing
the records. Charges for certified records are $1.00 per page to reimburse WNPLD for the
actual costs for certifying the records.
Section 2.02 Inspection of Records
Records may be inspected rather than copied. An employee must be present throughout the
inspection. Records are available at: Warren-Newport Public Library District Business Office, 224
North O’Plaine Road, Gurnee, Illinois, between 9:00 a.m. and 5:00 p.m. Monday through Friday,
except holidays.
Section 2.03 Response Time
The office will respond to a written request within five (5) working days or sooner if possible. An
extension of an additional five (5) working days may be necessary to properly respond.
Section 2.04 Appeal
The decision of the FOIA Officer may be appealed to the Public Access Counselor.
Section 2.05 Types of Records
The following types or categories of records are maintained under the control of the WNPLD:
• Monthly Financial Statements
• Annual Receipts and Disbursements Reports
• Budget and Appropriation Ordinances
• Levy Ordinances
• Operating Budgets
• Annual Audits
• Minutes of the Board of Library Trustees
• Library Policies, including Materials Selection
• Annual Reports to the Illinois State Library
Section 2.06 Exemptions
Certain types of information maintained by WNPLD are exempt from inspection and copying.
[5 ILCS 140/7]
ARTICLE 3. REVISION OF FREEDOM OF INFORMATION ACT POLICY
Because the information regarding the WNPLD budget, personnel, and Trustees is subject to
change, this policy is reviewed annually and revised as appropriate.
_________________________________________
WARREN-NEWPORT PUBLIC LIBRARY DISTRICT ORGANIZATIONAL CHART
Board of Trustees (7)
Executive Director
Director of Public Services
Head of Access
Services
Access Services
Coordinator
Outreach Services
Specialist
Outreach Services
Associates (2)
Access Services
Associates II (2)
Access Services
Associate &
Shelving Lead
Access Services
Associate (3)
Access Services
Clerk (6)
Access Services
Assistant (1)
Shelving Lead
Shelvers (3)
Pages (4)
Head of Library
Services
Digital Literacy
Coordinator
Information
Services
Coordinator
Adult Services
Librarian
Teen Services
Librarian
Youth Services
Librarian
Maker Services
Specialist (2)
Information
Services
Associates (4)
Digital Navigators
(2)
Head of Marketing
Graphic Design
Lead
Digital Marketing
Specialist
Graphic Design
Specialist
Head of
Programming and
Community
Engagement
Progamming
Coordinator
Community
Engagement
Coordinator
Programming and
Engagement
Librarian
Programming
Specialist
Spanish Language
Programming
Specialist
Engagement
Specialist & School
Liaison
Spanish Language
Community
Liaison
Programming
Associate II (3)
Programming
Associate (2)
Preschool
Programming
Associate (2)
Director of Operations
Head of Facilities
Facilities
Technician
Head of IT
IT Support
Specialist
Head of Material
Services
Collection
Development
Manager
Catalog Records
Coordinator
Acquisitions
Specialist
Acquicitions & ILL
Associate
Copy Cataloger &
Serials Associate
Copy Catalogers
(2)
Processing &
Receiving Clerk
Processing Page
Security
Supervisor
Security Monitors
(3)
Director of
Development
Volunteer
Coordinator &
Development
Assistant
Finance Manager
Human Resources
Manager
Employee
Engagement
Specialist
Executive
Assistant
Warren-Newport Public Library District
Lake County, Illinois
FREEDOM OF INFORMATION REQUEST
Date of Request:
Requester Name:
Address:
Email: Phone:
Description of Records Requested:
Library Response (To be completed by FOIA Officer)
APPROVED
( ) All requested documents are enclosed.
( ) All requested information was sent via email.
( ) Requested documents will be made available upon payment of copying costs $ ____ .
( ) You may inspect the records at (time) on (date).
DENIED
( ) The request creates an undue burden on the public body in accordance with Section 3(g) of
the Freedom of Information Act, and we are unable to negotiate a more reasonable request.
( ) The materials requested are exempt under Section 7 of the Freedom of
Information Act for the following reasons:
( ) Individual(s) who determined request to be denied:
( ) Request delayed, for the following reasons (in accordance with 3(e) of the FOIA):
You will be notified by (date) as to the action taken on your request.
FOIA Officer Date